How Employers in Ohio Can Respond to Unemployment Insurance Claim Notices
Knowing how to complete an Ohio unemployment compensation employer response is paramount in the unemployment application process. If you are an employer, you will be notified that one of your current or former employees is filing for unemployment insurance. However, it is your duty to reply with an employer response to reemployment assistance benefits notice within the guidelines provided by the state of Ohio. You may wonder how to file a response to reemployment assistance claims when you first receive a notice from the Ohio Department of Job and Family Services (ODJFS) in the mail. To get more clarity on this issue, read the rest of the details below.
Employer Response to Ohio Reemployment Benefits Assistance Notice
Before you can learn how to respond to unemployment compensation claims, you first must know more about the notice that will be sent to you when an employee is filing for unemployment benefits. The notice is officially called a “Request for Separation Information” when the ODJFS needs information on an employee who is no longer working for you. It is important for the ODJFS to get clarification on the details on the employee claiming reemployment benefits to ensure that all the information is accurate. Those who are not working full-time can also learn how to apply for unemployment. If you have a part-time employee who is also seeking unemployment benefits, you will also need to respond to a different notice sent in the mail about that particular employee. You will only have a certain period of time to respond to the ODJFS, so it is important to open all mail from the Department promptly.
How to File a Response to Unemployment Assistance Claims in Ohio
The Unemployment Compensation Employer Response can easily be completed by filling out the blank areas for employers on the Request for Separation Information. The unemployment claim employer response should include the reason that a former employee is no longer with your company or organization. Not all reasons for being without work will qualify someone for unemployment benefits. The eligible reasons for being unemployed and receiving benefits include:
- The employee was laid off.
- The employee cannot work due to a labor dispute lockout.
- The employee was fired without just cause.
- The employee quit because the employer broke terms in the employment agreement.
- The employee quit due to unsafe working conditions.
- The employee quit because the employer is involved in immoral or illegal activity.
Download our free guide to read more information about unemployment eligibility as it relates to Ohio claimants.
Your employer response to reemployment benefits assistance claims helps verify or dispute the reason why the employee said he or she is no longer working for you. If this employee was fired due to misconduct or poor work performance, or quit for a reason that is not listed above, it is your duty to inform the ODJFS of this. Additionally, if you have documentation that proves the reason for employee’s departure from your place of employment, you should provide it to the ODJFS. Examples of documents that can be used to verify a reason for leaving a job position include an exit interview, information in severance documents or emails or other correspondence sent to the employer or the employer’s other staff.
An Ohio unemployment compensation employer response will also need to include the start-date and the end-date for the employee’s time with the employer’s company or organization. Wages, holiday pay and severance pay will need to be mentioned, as well. These types of details are needed by the ODJFS, because unemployment benefits are distributed on a weekly basis. So, the unemployment program administrators will need to know when, exactly, the employee became unemployed to make sure that they are not dispensing benefits to someone for a week in which he or she may have worked. Furthermore, the former amount of wages earned before losing full-time employment is used to calculate the amount of benefits the employee who is eligible for UI is meant to receive.
Note that in some cases, you will be asked to go over these details in an informational interview that is typically conducted by telephone.
Do I have to file a response to reemployment assistance claims in Ohio?
Not providing an employer response to reemployment benefits assistance notices will not warrant severe penalties, but the repercussions of failing to adequately respond to the notice in a timely manner can be accompanied by several issues. The ODJFS defines a response as inadequate if it does not provide all the information requested. Untimely responses are defined as failing to submit the employer unemployment insurance claim response within 10 business days of the request being sent. If the response is not timely or adequate, the employer can be charged with having to pay back any overpayment of benefits given to the employee because of information that the employer did not give the ODJFS. If the employee is paid unemployment benefits three times in a row with the employer responding to the notice, the employer is determined to be exhibiting a “pattern of failing to respond.” The employer will then not be entitled to recover overpayments gained back by the ODJFS. The employer can experience an increase in taxes if he or she continually does not reply to the ODJFS. Because of these consequences and the chance of disrupting inaccurate benefits to employees claiming unemployment benefits, it is best for all employers to comply with the response request of the ODJFS.
Note that there is an online benefits system provided by the state government of Ohio that allows an employer response to be submitted online if the employer does not wish to use the mail-in option. Read more about how to handle an unemployment request as an employer by downloading our complimentary guide.